Scholar Well-Being & Support
A Safe, Supportive Space to Learn and Grow
At the Oxford Scholars Programme (OSP), your child’s safety and well-being come first. We know that scholars thrive academically when they feel secure, supported, and genuinely cared for, and that’s the environment we work hard to create every day. We also understand that sending your child abroad for a pre-university programme is a big decision. With trained staff and 24/7 welfare support, parents can feel confident their child is in safe, capable hands in Oxford.
Our Promise to You and Your Child
At the Oxford Scholars Programme, scholar welfare and well-being are central to everything we do. We are committed to creating a safe, respectful, and inclusive environment where every scholar can thrive.
Zero-tolerance policy
Bullying, discrimination, and harassment are not tolerated. Every scholar agrees to a clear code of conduct.
Respect and inclusion
We foster a positive environment where diversity is embraced and every voice is heard.
24/7 welfare support
Our dedicated team provides guidance, emotional support, and a friendly face whenever needed.
Focus on growth
With safety and support in place, scholars can fully concentrate on learning and personal development.
A Culture of Care
At OSP, care goes beyond responsibility, it’s embedded in our culture. We aim for every scholar to feel valued, confident, and supported, empowering them to grow, learn, and thrive in an environment designed to foster both personal and academic development.
Dedicated to Keeping Your Child Safe & Supported
Our safeguarding and international scholar support teams work closely together to ensure every scholar feels safe, supported, and comfortable throughout the programme.
-
Programme Director Oversight:
A Programme Director oversees day-to-day operations and student welfare. -
On-site Safeguarding Teams:
Each course location has trained welfare and safeguarding staff present at all times. -
Trained & Vetted Staff:
All tutors and staff complete enhanced DBS checks and comprehensive safeguarding training. -
Approachable, Experienced Support:
Scholars always have someone they can speak to for guidance, reassurance, or practical help.
We ask parents and scholars to confidentially disclose any medical conditions through our onboarding form once a place is confirmed. This allows our welfare team to plan appropriate support in advance. With parental consent, trained staff may administer basic medication such as paracetamol, while students retain responsibility for their own prescribed medicines. Where additional medical support is required, we work proactively to ensure access to qualified professionals near campus.
OSP is committed to creating an inclusive environment where every scholar can participate fully and confidently. We encourage families to share any accessibility needs or differently abled status early, enabling us to arrange reasonable adjustments in advance. Our approach focuses on empowerment, dignity, and equal opportunity, ensuring scholars can thrive academically and socially. Each request is handled sensitively and confidentially.
Scholar health and safety are our top priorities. Clear protocols are in place to respond swiftly to illness or emergencies, with welfare staff available 24/7. Parents are informed promptly when medical concerns arise, and scholars are supported with care and reassurance throughout. Where necessary, we coordinate access to local medical services to ensure appropriate professional care.
Personalised Care for Every Scholar’s Journey
Neurodivergent scholars bring creativity, insight, and unique perspectives that enrich the OSP community. We warmly welcome students with special educational needs and are committed to supporting every scholar with care, understanding, and respect.
After confirmation, families are invited to share relevant learning or support information through a confidential onboarding form. This allows us to understand each scholar’s needs and tailor support appropriately.
Where more complex needs are identified, we work closely with families to develop an Individual Student Support Agreement, ensuring the right arrangements are in place for a positive and successful programme experience.
Our Expectations for Behaviour & Respect
Respect
Kindness & Collaboration
Scholars are encouraged to work in collaboration and support others.
Integrity
Clear Ways to Seek Support
- Scholars and parents are given clear contact details before arrival, making it easy to seek support or raise concerns.
- Scholars can approach any trusted staff member or contact the welfare team directly, with all concerns handled confidentially and with care.
Take the Next Step - Speak With Our Support Staff
Frequently Asked Questions
Who looks after the scholars during the programme?
Scholar wellbeing is our top priority. At OSP, scholars are supported 24/7 by a team of dedicated Residential Advisors (RAs), Team Advisors, and Programme Staff throughout the Oxford summer school. All team members undergo safeguarding training, are enhanced DBS checked, and are carefully selected for their experience in mentoring young people.
How will I know my child has arrived safely?
Parents receive confirmation via email or text once their child checks in. Our team is available throughout travel days for real-time updates.
What if I don’t want to participate in a certain activity?
All activities are compulsory as part of the Oxford Scholars Programme. However, if a scholar is unable to participate in a specific activity due to health reasons or other circumstances, we will accommodate them and provide necessary support. In such cases, alternative quiet or on-campus options may be offered on a case-by-case basis to ensure the scholar’s well-being while maintaining their engagement with the programme.
Can parents stay with their child during the Oxford Scholars Programme?
Due to UK safeguarding laws and accreditation requirements, only registered scholars are permitted to stay in the college accommodation.
All scholars are supervised 24/7 by trained residential staff, with structured check-ins and dedicated welfare support to ensure their safety and wellbeing at all times.
Parents are welcome to visit their child during designated break times; however, accommodation within the college is reserved exclusively for OSP students.
What if there’s an emergency during the programme?
A senior member of staff is on call 24/7. Emergency protocols are in place, and parents are contacted immediately if urgent situations arise.
Do you cater to dietary restrictions and allergies?
Definitely. Our Oxford summer school provides meal options for scholars who are vegetarian, vegan, halal, gluten-free, or have other dietary needs. This information is collected via the student portal after acceptance.
