Visa and Documentation
Your Journey to Oxford, Made Easy
For international scholars joining the Oxford Scholars Programme, travelling to the UK should feel exciting – not overwhelming. That’s why our team provides clear, practical guidance through every stage of the visa process. Whether you need a Standard Visitor Visa or an Electronic Travel Authorisation (ETA), we’ll help you understand exactly what to do, when to do it, and what to expect once you arrive.
Students are expected to arrive in Oxford on 2nd August 2026 and depart on 15th August 2026.
Who needs a Standard Visitor Visa?
Depending on your nationality, you’ll need either a Standard Visitor Visa or an Electronic Travel Authorisation (ETA) to study with us. You don’t need to figure this out on your own – once you’ve booked your course, our team will confirm which option applies to you and send detailed step-by-step instructions. You can also check directly using the UK Government’s official website.
Applying for your standard visitor visa is straightforward – especially with our guidance. Once your place is confirmed and your programme fees are paid, we’ll issue your Visa Support Letter – an official document confirming your enrolment and assisting with your visa application. With our step-by-step advice, checklists, and timely reminders, you’ll have everything you need for a smooth, stress-free journey to Oxford.
Before Applying for your Standard Visitor Visa, Please Ensure that:
- Your passport is valid for at least six months beyond your intended date of arrival.
- You prepare and submit all required documents in advance, as visa processing times can vary.
Electronic Travel Authorisation (ETA)
For students from certain countries, the UK now requires an Electronic Travel Authorisation (ETA) instead of a visitor visa. An ETA allows visitors to travel to the UK for short stays, including participation in programmes like the Oxford Scholars Programme.
ETAs are usually approved within a few days and are linked automatically to your passport. With our step-by-step guidance and reminders, you’ll know exactly when and how to apply to ensure a smooth and timely approval.
For more details, you can visit the official UK Government website.
Application Timeline
Visitor Visa
Apply 8–10 weeks in advance to allow processing time.
ETA
Apply 5–7 days in advance to allow processing time.
Speak to our Admissions Team
Letter of Parental Consent
The Oxford Scholars Programme provides all registered students under the age of 18 with a Letter of Parental Consent template.
This document must be completed and signed by a parent or legal guardian and should be carried by the student when travelling independently to the UK to attend their Oxford summer school.
The Letter Serves Two Purposes
01
It confirms that the parent or guardian authorises the student to travel alone to attend the Oxford Scholars Programme.
02
It provides immigration officers with OSP’s official contact details should they need to reach a member of staff upon the student’s arrival in the UK.
Carrying this signed letter is strongly recommended for all international scholars under 18 whose journey involves crossing an international border without a parent or guardian.
At the UK Border
When you arrive in the UK, keep your documents in your hand luggage so they’re easy to access. Border officers may ask about your plans, accommodation, or return arrangements – simple questions to confirm your purpose of travel. Showing your Visa Support Letter from OSP and parental consent letter makes this process quick and easy. Our team will be ready to welcome you once you’ve cleared customs and collected your luggage. We’ll ensure your journey from the airport to Oxford is safe, comfortable, and fully supported.
How We Support You
From the moment you book, our dedicated admissions and student support teams will guide you through every step of the visa process. We’ll confirm whether you require the standard visitor visa or ETA, issue your visa support letter, and stay in touch right up until you travel. If you have any questions about your application, you can reach us by email or phone for friendly, practical advice.
We’ve supported hundreds of international students – and our goal is to make your journey as simple and stress-free as possible. You’ll arrive feeling informed, confident, and ready to begin your Oxford Summer School experience with peace of mind.
Frequently Asked Questions
Do I need a visa to attend OSP?
Yes, if you require a visa to enter the UK, you will need one to attend OSP. Some nationalities require ETA, while others will need to apply for a Standard Visitor visa. You can also check directly using the UK Government’s official website.
For scholars who do require a visa, our team will provide a visa invitation letter along and guidance to help with the application process.
Do you provide help with visa applications?
Yes, As OSP is accredited by the British Accreditation Council and registered with the UK Home Office, we can issue a Visa Invitation Letter to support your application. This letter will be provided once your deposit payment is received, confirming your place in the programme and facilitating your visa process.
What if my flight arrives late?
Our team monitors all incoming flights for scholars attending the Oxford summer school and will arrange alternate airport pick-up or campus check-in support if your arrival is delayed. Just inform us in advance so we can assist you smoothly.
I'm coming from outside the UK - what should I know before travelling?
International scholars joining OSP receive a detailed Pre-Arrival Guide. This includes visa guidance, what to pack, local weather updates, cultural tips, airport procedures, and important contact information.
When should I arrive for OSP?
Arrival dates will be clearly outlined in your Welcome Pack. Typically, scholars will arrive on 2nd – 15th August 2026, settle in and attend orientation activities.
Can you accommodate unaccompanied minors flying alone?
Yes. Our trained staff are equipped to meet unaccompanied minors at the airport gate and escort them safely to the Oxford campus.
OSP also takes care of the Authorized Pickup process for minors.
We provide the necessary Pickup Authorization details to the airline, including the name, contact information, and relationship of the designated person who will meet your child at the airport. The authorized person is required to present a valid ID upon pick-up for verification. We ensure that everything is arranged for a smooth and secure arrival experience for your child.
Do I need a letter of parental consent to travel for the Oxford Scholars Programme?
Yes. All students under 18 who are travelling independently to attend the Oxford Scholars Programme must carry a Letter of Parental Consent. This letter should be signed by a parent or legal guardian, authorising the student to travel to the UK on their own to join the programme.
The document also includes the Oxford Scholars Programme’s official contact information, which can be presented to immigration officers if required during border checks.
A template of this letter will be provided to all registered students once their place in the programme is confirmed.
