Data Protection Policy

Data Collection: 

• OSP collects only essential information necessary for program administration, coordination, and communication.

• Information is obtained through transparent means, and participants and staff are informed about the purpose of data collection.

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Data Usage: 

• Participant and staff data is used exclusively for program-related activities, communication, and improving our services.

• OSP ensures that data is used in a manner consistent with the provided purpose and the expectations of the individuals involved.

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Data Security: 

• OSP employs industry-standard security measures to protect data from unauthorized access, disclosure, alteration, and destruction.

• Access to data is restricted to authorized personnel who require it for legitimate program purposes.

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Data Sharing: 

• OSP may share necessary information with trusted third-party service providers (e.g., accommodation providers) for program-related services.

• Data is not shared for commercial purposes, and strict confidentiality is maintained.

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Data Protection Officer (DPO): 

• OSP has appointed the Operations Lead as the Data Protection Officer responsible for overseeing the implementation of this policy, ensuring compliance with data protection laws, and addressing data-related concerns.

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Data Retention: 

• Personal information is retained only for the duration necessary to fulfill the purposes outlined in this policy or as required by applicable laws.

• Regular reviews are conducted to identify and securely dispose of unnecessary data.

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Data Protection Training: 

• All OSP staff are trained on data protection principles, policies, and practices to ensure the secure handling of data.

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Data Subject Rights: 

• Participants and staff have the right to access, correct, and request the deletion of their personal information. Requests can be made to the Data Protection Officer.

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Policy Review: 

• This Data Protection Policy is subject to regular review to ensure alignment with evolving privacy standards and regulations.

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By engaging with OSP, individuals agree to the terms outlined in this Data Protection Policy. We encourage stakeholders to review this policy regularly for updates.